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Cyber Skill #18
Spiffing Up Your Email Signature

Introduction
There's a very, very valuable piece of e-real estate that most of us are not taking full advantage of and that's at the bottom of each email you send out.  

This area is called your "email signature."  With Outlook, it's possible to display a photo of you or a logo or other image, as well as layout and format some text to turn your signature into an attractive mini-ad.  Who could resist this kind of signature?

Stressed out?  Behind?  Overwhelmed?  Frustrated?
If so, I can probably help.  But you need to be willing to make some structural changes in your personal and work life.  My turnaround process takes less than 30 days.  Value?  Priceless.  Cost:  $389.
Brian Howe, Certified Coach www.coachbrian.com
 
Really stressed out?  Call me at 770-922-6007 and we can begin right away


Before you start...
You'll need these 4 items
1. Outlook (not Outlook Express)
2. Front Page (or any other html software)
3. An image, if you wish (recommended for visual impact! (jpg or gif)
4. A website to which to FTP/transfer your image

There are 3 phases...

Phase I
FTP the image you want to use to a web server
(See lesson 1 for instructions on how to FTP)
Make sure that you've sized your image/photo to the exact size you want to use in your email signature (probably 1" x 1" or similar, but it's up to you).  You can transfer this file to any web location that you have file space on -- even AOL. You are only uploading the image you want to use in your signature; nothing else.  If you don't want to use an image in your signature, you may skip this step.  (But note that an image makes your signature really interesting...)


Phase II
Create your signature in Front Page
(See lesson 11 for instructions on how to create an HTML file)
1. The simplest way is to open a blank page in Front Page, then Table>Insert>Table.
2. Then select 1 row and 2 columns and click OK.
3. Insert your photo in the left 'cell' of the table and type your text in the right cell.  This is the easiest way to be able to have multiple lines of text to the right of your photo.   
4. Place cursor over image and right click. 
5. Select Picture Properties.
6. Make sure the full file path in the Picture source area.  If it's not, type in the exact location where you FTP'd your image, so you'll be adding something like http://www.mysite.com/ before the file name of the image.  Then click OK.
 

7. After a couple of seconds, your image should reappear in your HTML file.   It's now pulling this file directly from the web instead of from your hard drive (assuming you are online as you create this, as you should be).  Your adding the http://www.mysite.com before the image is what tells Front Page to find and display this file from your website instead of your hard drive.  
8. After you've formatted/sized/colored your text (use Arial, Times Roman or Verdana only because these are the fonts that most browser can display properly, click Save and call it whatever (signature1.html or StressOffer.html).  

Save this HTML anywhere you wish, but remember where that it is. You'll be inserting it later via Outlook.


Phase III
Inserting your signature (the HTML Page you just created) using Outlook
Here are the steps...


Step 1
Launch Outlook



Step 2
Tools>Options>Mail Format (tab)
Select HTML (red oval) and then click on Stationery Picker (green oval).






Step 3
Tools>Options>Mail Format (tab)
Click on New (red oval)





Step 4
Tools>Options>Mail Format (tab)
Type in the name you want to use (i.e., StressOffer or anything so you'll know which signature you're using -- you may want to have more than one signature, depending on your mood, special offers, who you're emailing to, etc.
Then click on the radio button next to Use this file as template (green oval) and Click Next.





Step 5
Find the HTML 'signature ' file you previously created
Then, click on it and then click Select





Step 6
Click Next





Step 7
View your signature by scrolling (red oval)
If satisfied, Click Finish
If you need to make a small change, you can make text changes right in this window.





Step 8
Click OK




You're done!
To test this out, open a new email in Outlook and you should see your signature appear at the bottom of each new email you create.

Note:  This process works with animated gifs as well.


Was something not clear?  Was there a typo or other error?
While we aren't able to provide 1-1 tech support,
  please email confusion-questions-corrections-improvements to reply@coachbrian.com  Again, we won't reply to your email but it will be read and this course will be improved as a direct result of your assistance.

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